Elks Hall

The Elks Hall is a multi-purpose facility, primarily used for large social gatherings such as, weddings, fundraising dinners and company events. The facility also offers a rental space suitable for smaller events, such as family gatherings, community group meetings, and training seminars.

 

 

Check availability online for your preferred date.

To book the Elks Hall:

Call: 780-962-7579

Email: recreation@sprucegrove.org

 

The facility provides three spaces that are available for rent:

Auditorium (Main Hall)

  • Includes the Auxiliary room when booked
  • Minimum booking of 4 hours
  • Available to be booked hourly, daily, or for the weekend
  • Capacity - Dependent upon room set-up
  • Dimensions - 53 ft. x 62 ft.

Auxiliary Room

  • Minimum booking of 4 hours
  • Available to be booked hourly or daily
  • Capacity - 60 people
  • Dimensions - 25 ft. x 42 ft.

Kitchen

  • Only available for rent on the weekends
  • Available to rent for the day
  • 816 Sq. feet

 

All renters will be required to provide the following:

  • Signed contract by an individual 18 years of age or older
  • $200 booking deposit at the time of booking
  • Payment in full 90 days prior to your event
  • $300 refundable damage deposit
  • If liquor is being served at the event, the following will also be required:
    • $2 million comprehensive general liability insurance. The City of Spruce Grove must be named as an additional insurer
    • AGLC liquor license

  • Chairs (243 green, 150 black)
  • Tables (40, five ft. round, 24,  six ft. rectangular)
  • Lectern
  • Projection Screen (mounted on wall)
  • Roll-out bar
  • Fridge (tall, skinny fridge in bar area)

These items are not included in the rental. It is the responsibility of the renter to bring if needed for the hall rental.

  • Sound System
  • Projector
  • Table Linens
  • Decorations
  • Stage
  • Bar equipment (Liquor dispensers)
  • Coffee urns

The Elks Hall kitchen is only available for rent on weekends. There is no access to the kitchen on weekdays. 

Included with Kitchen Rental

  • Commercial sized fridge
  • Chest freezer
  • Commercial dishwasher
  • 10 burner gas stove
  • 4 burner gas stove
  • 3 ovens

Not included with Kitchen Rental

  • Coffee urns
  • Chafing Dishes
  • Cookware (pots, pans, etc)
  • Cooking accessories
  • Dishes, cutlery
  • Tea Towels

How do I view the Elks Hall?
        -The hall is available for viewings when it is not rented for another function. Please call 780-962-7579 or email to arrange a time to view the hall.

What time can I access the Elks Hall if I have booked it for the weekend?

Friday 9 a.m. - 2 a.m. Access to hall, with no access to kitchen.
Saturday 7 a.m. - 2 a.m. Access to entire facility.
Sunday 7 a.m. - 5 p.m. Access to entire facility.

What time can I access the Elks Hall if I have it booked for the day?
        -
Renting the hall for the day will give you access from 7 a.m. through 2 a.m.

Does the Elks Hall have WIFI?
        -No, there is no internet at the hall.

Do I need to purchase a SOCAN License?
        -The City will organize the SOCAN license for the event. The charge for the license will be paid by the renter.

Does the Elks Hall have air conditioning?
        -There is no air conditioning at the hall. An air handling unit is used in the summer to circulate the air.

Can guests camp overnight?
        -There is no overnight camping at the Elks Hall. There is a private campground located within 2km of the hall.

 What is the cancellation policy for the Elks Hall?
        -The lessee shall be at liberty to terminate this rental agreement for any reason with notice of cancellation in writing supplied to Recreation Services no later than 90 calendar days prior to the date of use. Upon receipt of the 90 days notice of cancellation, the City of Spruce Grove shall reimburse the rental fee, minus a $100 administrative fee. Should the lessee fail to provide 90 days notice of cancellation, Recreation Services will retain or charge the entire facility rental fee.