Information for candidates
The information within this section provides a brief introduction of the requirements for running for office in the City of Spruce Grove. Candidates are responsible for understanding all legislation concerning elections, including nomination, eligibility, campaigning restrictions, campaign finance and disclosure, election offences and prohibitions at voting stations.
Note: Click on the linked heading text to expand or collapse accordion panels.
|Nomination period opens:||Monday, January 4, 2021|
|Nomination period closes:||Monday, September 20, 2021, at 12 p.m.|
Nominations for Mayor or Councillors will be accepted by the Returning Officer from Monday, January 4, 2021, until 12 p.m. on Monday, September 20, 2021. Prospective candidates filing their nominations may:
- schedule an appointment with the Returning Officer
- submit their nomination papers by using the secure drobox beside the east doors of City Hall (315 Jespersen Avenue)
- mail or courier their nomination papers to the City of Spruce Grove (c/o Returning Officer, 315 Jespersen Avenue, Spruce Grove, Alberta T7X 3E8).
Due to the COVID-19 pandemic, access to City of Spruce Grove offices may be restricted and therefore nominations are being accepted in-person by appointment only. All City of Spruce Grove offices are complying with all provincial health measures, including hand sanitization, wearing of face coverings, and social distancing. All efforts will be made to ensure that candidates can file their nominations safely.
Further information on nomination requirements are available within the Nomination Information Package.
If, at the close of nominations, there are more candidates than positions for any particular office, candidates can withdraw within 24 hours of the close of the nomination period. The deadline to withdraw is noon on Tuesday, September 21, 2021. A notice of withdrawal must be submitted in person, in writing, to the Returning Officer at 315 Jespersen Avenue, City Hall.
The Prospective Candidate's Handbook provides prospective candidates with additional information about running for Spruce Grove City Council.
The COVID-19 pandemic is constantly evolving. The City of Spruce Grove will be adhering to all provincial public health measures and guidance for the 2021 municipal election to ensure the safety of our residents, candidates and our staff. Candidates are also responsible for following all provincial public health measures and guidance documents throughout the election process. Below are links on where to find provincial public health information as well as any election documents that the province may make available. Please note: this information is subject to change, so check back often.
- Government of Alberta Guidance Documents - (Review Canvassing and Campaigning under Sector Guidance)
- Government of Alberta COVID-19 Information for Albertans - (Current situation, new public health measures, how to prevent the spread etc.)
- Government of Alberta: COVID-19 Orders and Legislation - (Public health orders that provide details on provincial public health measures)
- Election signs can be displayed starting 12:01 a.m. on Monday, September 20, 2021 (Nomination Day).
- All election signs must be removed by 11:59 p.m. on Saturday, October 23, 2021.
What is an election sign?
An election sign is any sign connected with an election but not limited to signs describing or promoting the election process, a candidate or a party seeking election, a referendum or plebiscite.
Advertising on an existing static or video billboard is not considered an election sign as the billboard has a development permit. Other means of advertising such as newspaper ads, social media, t-shirts and other printed materials such as door hangers, brochures and pamphlets are not considered election signs.
How are signs regulated?
Can an election sign be placed on a vehicle?
Yes, if the vehicle is parked or driven legally.
How do I safely erect election signs during the daytime?
Option 1 (Side street parking, no permit) – Stop and park on a side street in a safe location where parking is allowed, and access the boulevards by foot using the pedestrian crossings. If this option is chosen please ensure that high visibility safety gear is worn. No permit would be required.
Option 2 (Infrastructure Construction Approval Permit (ICAP)) – Candidates can apply for a lane closure permit (ICAP) which would allow you the ability to stop on the road or boulevard to install the signs. This permit would allow for the setup of traffic control and to access the desired areas. A full traffic accommodation plan would be required. Candidates can review the application process here.
Can signs be placed on the Road Right of Way (ROW) in front of churches?
Yes, election signs can be placed on the ROW in front of church properties.
What is a road right of way?
A road right-of-way (ROW) is the area between private property lines and the street that is often used for sidewalks, boulevards, ditches, bike trails and bus stops. Election signs must be located at least 3 meters (9 feet) from the curb.
The City’s Interactive Map is a helpful tool when determining where the ROW is located. https://www.sprucegrove.org/community/interactive-map-of-spruce-grove/
Can election sign banners be used for events?
If an event is being held by a candidate prior to 12:01 a.m. on September 20, 2021 banners advertising the candidate running for election cannot be placed on the site or the structure of the event.
Can election signs be placed inside a building?
Yes, the City does not regulate signage inside a building provided it is not visible from outside the building. These can be placed at any time.
Can an election sign be placed in the window of a business?
Yes, you may place an election sign in a business window, with the owner’s permission, between 12:01 a.m. on September 20, 2021 through to 11:59 p.m. on October 23, 2021.
Can an election sign be placed on the fence near an intersection?
Yes, if you have permission from the owner, the sign does not project above the fence panel, and it does not impede the line of sight for the intersection, street or alley (eg. Putting a sign on a chain link fence where the sign blocks the views of drivers).
Otherwise, signs greater than 1 m in height cannot be located within 30 m (98 ft.) of a signalized intersection, 15 m (49 ft.) of any other intersection.
Can I place an election sign on a fence?
You must contact the property owner for permission before you place a sign on a fence. Fence signs must be no larger than 3 m2 and may not be erected so that they extend higher than the fence.
Most fences within the City of Spruce Grove are privately owned. If a fence is along a park/open space separating the park/open space from a laneway or road right of way, it would likely be owned by the City. If the fence is owned by the City signs are not allowed.
How is enforcement of the sign guidelines handled?
In the event of a sign infraction, our first step is to have a discussion, either in person or over the telephone, to inform the person of the regulations and what needs to be done for compliance. Typically, once a candidate is notified of the issue and educated on the election sign requirements, they are quick to remedy the scenario. Our focus is to educate candidates about what is and what is not allowed so they can make the appropriate changes, and a fine would only be considered if changes are not made.
Is there a fine if election signs are not removed by 11:59 pm on October 23, 2021?
There will be no fine, however, any signs not picked up after the required date will be removed and discarded.
Election Sign Acknowledgment Form
To assist candidates in understanding election sign requirements, the City has provided requirements, including size and important dates, within the Election Sign Acknowledgment Form.
Candidates who wish to post election signs within City of Spruce Grove limits must ensure they have read and signed this document. Completed Election Sign Acknowledgment Forms must either be mailed to Planning and Development, 315 Jespersen Avenue, Spruce Grove, AB, T7Z 3E8, dropped off at the City Hall drop box located at the east doors of 315 Jespersen Avenue, or emailed to email@example.com.
The City of Spruce Grove supports consistency in its communication with all candidates. Through Policy 6,039 – Use of Municipal Resources for Election Campaigns a process has been established for handling candidate information requests that will allow candidates to be provided access to the same information. If any candidate submits a request for information about City programs or services, a reply will be provided via email to all candidates who have signed up to receive responses.
The City will make every reasonable effort to provide a response to candidates; however as the election draws near, time may not permit a response. Questions that are complex in nature or must be treated in accordance with privacy legislation may be clarified by administration and it may be recommended that the candidate submit a Freedom of Information and Protection of Privacy (FOIP) request.
Submit a question
Candidates who wish to submit a request for information can email firstname.lastname@example.org . Please note candidate information requests will be treated in accordance with the privacy provisions set out in the FOIP Act. The City will endeavour to provide responses to questions received prior to Election Day. However, as the election draws near we cannot guarantee that we will be able to compile a response by Election Day for responses received after 4:30 p.m. on Friday, October 8, 2021.
Receive the response
If you are a candidate and would like to be included on the distribution list for candidate information requests, send a request with your full name and email address to email@example.com . This information will be being collected under the authority of section 33(c) of the FOIP Act and will be used to administer the candidate request for information requirements under Policy 6,039 – Use of Municipal Resources for Election Campaigns. The personal information provided will be protected in accordance with Part 2 of the Act. If you have any questions regarding the collection, use, and disclosure of personal information, please contact the FOIP Coordinator at 780-962-2611.
City Bylaws and Policies
- Form 4 - Nomination Paper and Candidates Acceptance
- Form 5 - Candidate Financial Information
- Form 11 - Enumerator Candidate or Official Agent Proof of Identification for Section 52 Access
- Form 12 - Campaign Worker Proof of Identification
- Form 16 - Statement of Scrutineer or Official Agent
- Form 26 - Campaign Disclosure Statement and Financial Statement
- Candidate's Scrutineer Appointment Form
- Candidate Information Disclosure Form
- Election Sign Acknowledgement Form (see Election Sign Guidelines above)
Municipal Affairs Resources
- Alberta Municipal Affairs municipal election website
- A Candidate's Guide: Running for Municipal Office in Alberta
- Implementation Fact Sheets – Local Authorities Election Act, 2018 and 2020:
Other Resources and Events
On June 23, the City of Spruce Grove hosted an information session for residents who were interested in running for public office in Spruce Grove. This information session acquainted prospective candidates with the election procedures including how to file nomination papers, upcoming deadlines and legislated changes.
This session is available online for those who were unable to attend. Questions from the Q&A period have been added to a growing list of frequently asked questions on this page.
*Information pertaining to when election signs may be erected has changed since this Candidate Information Session was held. Please see the Election Sign Guidelines for the most recent information.
|Nomination Period||January 1, 2021 to 12:00 pm September 20, 2021|
|Virtual Candidate Information Session||June 23, 2021|
|Election signs erected||September 20, 2021; 12:01 a.m.|
|Nomination Day||September 20, 2021 (closes at noon)|
|Deadline to Withdraw||September 21, 2021; noon|
|Advance Voting Days||October 7, 8, 12, 14, 16, 2021|
|Election Day||October 18, 2021|
|Declaration of Election results||October 22, 2021; noon|
|Election signs removed||October 23, 2021; 11:59 pm|
|Orientation Days (subject to change)||October 25, 27 and 28; November 1, 3, 8-10, 22 and 24; December 6|
|Campaign Disclosure Statement and Financial Statement (deadline to file)||March 1, 2022|
Alberta Urban Municipalities Association (AUMA) has created “The Pledge”, a voluntary commitment that candidates can make to voters to uphold key democratic principles to improve the quality and tone of political discourse. The Pledge promotes fair and transparent municipal elections, free from undue partisan or financial influences.
Municipalities, like the City of Spruce Grove, are not responsible for promoting The Pledge to candidates or monitoring whether a candidate chooses to take it or not. This is a voluntary program that candidates may choose to participate in if they desire.
More information about the AUMA and The Pledge is available online.